New AI tools

Gemini skills

Save a set of instructions once in Gemini, then run it any time by typing / and its name. Replaces Gems.

solves

The prompt you retype every week, for a quote, a supplier email or a weekly summary, saved once with your reference files and run in two keystrokes.

for

Anyone already using free Gemini. Google Workspace business accounts get it in the coming weeks; old Gems move over automatically.

cost

free, rolling out to all Gemini users (18+) from 30 September

Macaly Cloud

Plugs into your Claude or ChatGPT subscription and adds the database, hosting and sign-in needed to put a small web app live.

solves

A booking page, an internal tool or a simple customer portal built from the chat you already pay for, without a second AI subscription charging per message.

for

Owners already paying for Claude or ChatGPT who want a simple app online. Hosted in Frankfurt and Ireland, and you can export the code.

cost

$10 a month from 1 October (free before), custom domains extra

WebinarFlow

Record your product demo once, run it on a schedule, and get a phone alert when a real person asks a question.

solves

Giving the same 20-minute demo five times a week. AI answers the repeat questions; you step in live only when someone is worth talking to.

for

Small sales teams and founders who demo the same product over and over.

cost

14-day free trial, then from $49 a month

OpenSEO

An open-source alternative to Semrush and Ahrefs: keyword research, rank tracking, backlinks, site audits and AI search visibility.

solves

Find what local customers actually search for, see where you and the shop down the road rank, and check whether AI search mentions you, without a $129 a month SEO tool.

for

Owners and small agencies who look after their own website and want to know which pages would bring in more work.

cost

free, open source (MIT), pay-as-you-go data; hosted plan $10 a month

SaleSmartly

One inbox for WhatsApp, Instagram, Messenger, TikTok, email and website chat, with an AI agent that answers, qualifies and translates.

solves

Enquiries arrive on five apps and some get missed. Here they land in one place, the AI replies out of hours and hands the hot ones to a person with the full chat.

for

Shops, clinics and service businesses taking bookings and questions over WhatsApp and Instagram DMs.

cost

free plan (2 seats, 100 chat contacts a month), Pro from $12.72 a month

Sez Where?

Upload a contract or terms, ask a question in your own words, and it points to the exact passage that answers it.

solves

Am I locked into this lease? What happens if I cancel the supplier? It highlights the clause in the original text, so you read what it says, not a chatbot's summary.

for

Anyone signing supplier deals, leases or software terms without a solicitor on call. Not for confidential documents: the text is sent to an AI service to search.

cost

free, 25 questions a day with an email login

VoiceStudio

A desktop app that does dictation, transcription, voiceovers and dubbing on your own machine, no cloud account.

solves

Turn calls and voice notes into text, and record a clean voiceover for a promo video, without uploading a word to anyone.

for

Owners who talk faster than they type, or who make short videos and do not want a monthly voice subscription.

cost

free, open source (AGPL-3.0)

WeKnora

Drop in your PDFs, Word files and spreadsheets, get a searchable company wiki and an assistant that answers from it.

solves

The price list, the warranty terms and the how-we-do-it notes, answered with the source page, instead of someone digging through a shared drive.

for

A team with years of documents and the same questions asked every week, with someone who can run Docker.

cost

free, open source (MIT), run it yourself

Ekselio

Ask your QuickBooks books a question in plain English, get a repeatable report you can check line by line.

solves

The monthly cash, margin and customer reports you rebuild in Excel, built once and rerun each month, with the maths shown as SQL, not guessed by a chatbot.

for

Owners and bookkeepers on QuickBooks Online who spend a day each month copying numbers into spreadsheets.

cost

free browser trial, then $49.99 a month

Open WebUI

A private ChatGPT-style front end for models you run yourself, with your team's logins on top.

solves

One shared, self-hosted chat your whole team can use, with nothing typed into it leaving the building.

for

Anyone already running Ollama who wants a proper interface instead of the terminal.

cost

free, open source (BSD-3, with a licence notice clause)

OpenClaw

An open-source AI assistant that meets you where you already work: Slack, WhatsApp, Teams, email, and more.

solves

One assistant that reads and drafts across the apps you actually use, instead of a chat window you have to remember to open.

for

A small team who wants an AI presence in their existing channels, run under their own control, no vendor token required.

cost

free, open source, run yourself

Ollama

Run open models like Qwen, Gemma, DeepSeek and gpt-oss on your own laptop with one command.

solves

Summarise, draft and classify without sending a single document to a cloud model.

for

Anyone with client data they are not allowed to upload, and a recent Mac or a PC with a GPU.

cost

free, open source (MIT)

n8n

Visual workflow automation you can self-host, with AI steps built in.

solves

Connect the email, the CRM and the invoicing tool without paying per task.

for

A business with one technical-ish person and too much copy-paste between systems.

cost

free to self-host (fair-code licence), paid cloud plans

Granola

An AI notepad for back-to-back meetings: notes, actions and memory, without a bot joining the call.

solves

Walking out of a client call with the actions written down, not a recording nobody replays.

for

Owners and salespeople who live in calls and forget what they promised.

cost

free to start, paid plans

Invoice Ninja

Invoices, quotes, projects and time tracking in one app you can run yourself.

solves

Quote to invoice without retyping, with recurring bills and online payment links.

for

Trades and small services firms still invoicing from a spreadsheet.

cost

free to self-host (source-available), hosted plans with a free tier

Docmost

An open-source wiki for the how-we-do-things pages every small business is missing.

solves

The two pages a new hire needs, in one place, instead of in someone's head.

for

Any team of five or more where the same question gets asked every week.

cost

free, open source (AGPL), paid cloud

Shortwave

An email client with an agent that organises, writes, searches and schedules from a prompt.

solves

Triage the inbox before you read it, and chase the threads that went quiet.

for

Anyone running a business from Gmail who gets more than fifty emails a day.

cost

free tier, paid plans

Cal.com

Scheduling infrastructure for absolutely everyone, in the project's own words, and open source.

solves

The eleven-message thread about when to meet becomes one link.

for

Anyone who books calls with customers and wants to own the booking page.

cost

free to self-host (MIT), hosted plans with a free tier